Processes Awaiting Approval and Management

Proper management of approval mechanisms in business processes is of great importance for the fast and error-free completion of transactions. With the Approval Awaiting Transactions and Management, it allows the authorities to easily track transactions in the approval process, prevent delays and speed up approval processes.

Features

•   Awaiting Approval
•   Approval Process Tracking
•   Authorization and Roles

Waiting for Approval
Business processes waiting to be reviewed by authorized persons are displayed in the system. Users can easily manage pending processes by filtering them by date, process name or priority level.

Approval Process Tracking
The stage of the transactions awaiting approval and the authorized person reviewing them are tracked instantly on the system. Thus, delays that may occur in the processes are prevented and workflows are accelerated.

Authorization and Roles
Approval authorities are defined according to different user levels. Different roles such as department managers, project managers or finance officers are determined, ensuring that authorized persons manage approvals related to their own areas only.

Approved and Completed Processes

Automatically passing approved business processes to the next step and recording the processes completely are of critical importance for effective management of workflows. The Approved and Completed Processes Module enables the acceleration of processes and archiving of past records by tracking approved transactions.

Features

•   Approved
•   Completed Workflows
•   Transaction History Tracking

Approved
Business processes approved by the authorities are recorded in the system and tracked. Approved transactions are automatically directed to the relevant units, ensuring that the process is completed quickly and without errors.

Completed Workflows Transactions
that have completed the approval process are marked and reported by the system. Completed processes can be monitored by authorized personnel and the performance of workflows can be evaluated.

Transaction History Tracking
All past records of approved processes are stored in the system, allowing retrospective analysis. Process management is strengthened by tracking details such as changes in the process, who approved it and when.

Rejected Transactions and Feedback Mechanism

Managing unapproved transactions in business processes and ensuring that the feedback mechanism works effectively ensures that processes are made more efficient. Within the scope of Rejected Transactions and Feedback Mechanism features, it ensures that the reason for transactions that do not pass the approval process is determined, the process is re-evaluated and necessary revisions are made.

Features

•   The Rejected
•   Feedback Mechanism
•   Resend Transaction

Rejected
Transactions that do not go through the approval process are recorded in the system and their reasons are stated. Authorities can view rejected transactions and inform the relevant units why they were not approved.

Feedback Mechanism
Automatic explanations are generated through the system for rejected requests. Users can revise their requests based on feedback from approval authorities and submit them for re-evaluation.

Process Resubmission
After the necessary adjustments are made, the workflow is restarted to ensure that the process continues. Revised requests are taken into the approval process again by the system according to the previous evaluation criteria.

Automatic Process Triggers and Event-Based Workflows

Automatic triggering of business processes increases operational efficiency by minimizing manual intervention. Automatic Process Triggers and Event-Based Workflows Module accelerates business processes and reduces the risk of errors by initiating workflows according to specified conditions.

Features

•   Automatic Process Triggers
•   Event Based Workflows
•   Notification and Warning Mechanism

Automatic Process Triggers
When certain events occur, such as order creation, maintenance request, stock level drop, or customer request, the system automatically starts the relevant process, reducing the need for manual operations and speeding up processes.

Event-Based Workflows
Predefined workflows are activated when an event occurs. For example, a maintenance request can be automatically created when a critical machine failure is detected, or a supply order can be triggered when a specified stock level falls below.

Notification and Warning Mechanism
Automatic notifications are sent to relevant people through the system at critical stages of the processes. Instant alerts are sent to managers and responsible users for transactions awaiting approval, tasks with upcoming deadlines, or steps that need to be completed.

Conditional Approval Processes and Dynamic Business Rules

Intelligent business rules are needed to create a flexible and dynamic structure in business processes, to establish approval mechanisms that change according to certain criteria, and to optimize processes. Conditional Approval Processes and Dynamic Business Rules Module directs processes and automates workflows depending on variables such as budget, quantity and authorization.

Features

•   Conditional Approval Processes
•   Dynamic Business Rules
•   Approval by Authority Level
•   Workflow Analysis Reports
•   Approval Process Reports
•   Process Efficiency Reports

Conditional Approval Processes
Different approval mechanisms are used depending on the quantity, budget, department or business rules. For example, requests that exceed the set budget require upper management approval, while low-cost orders can be completed directly.

Dynamic Business Rules
The system automatically directs workflows according to specified criteria. Operational processes are optimized by determining how processes will proceed according to department, transaction type or predefined business rules.

Approval by Authorization Level
Different authorization levels are defined according to user roles. While administrator-level users can approve critical processes, lower-level users can only perform operations within specified limits.

Workflow Analysis Reports
The most commonly used workflows in the system are analyzed to measure process performance. Process improvement efforts can be made by determining at which stages of the workflows time is lost.

Approval Process Reports
Detailed analysis of pending, completed and rejected workflows is provided to increase the efficiency of the processes. Approval times, waiting times and common rejection reasons are reported.

Process Efficiency Reports
Detailed reports are created that analyze the speed of business processes, bottlenecks and areas for improvement. Thus, necessary arrangements can be made for more efficient workflows.